Cover Letters are an essential piece of the job search process and should be utilized whenever possible in conjunction with a Resume. While the Resume serves to provide the reader with "the Facts" regarding your skills and experience it is the Cover Letter that can convey to the reader your motivation for the position and better illustrate how your skills, knowledge and experience would benefit their organization. Your Cover Letter should be personalized to the individual reader whenever possible as this would have the most impact.
Please visit the Career Development Center to have your Cover Letter critiqued by a Career Counselor.
Please review the outline below:
then refer to this Sample Cover Letter for further assistance.
City, State Zip
Contact Person's Name
Title (if known)
Name of The Organization
City, State Zip Code
Dear Contact Person's Name (or Job Title if name is not known):
OPENING PARAGRAPH: Clearly state why you are writing, name the position or the type of work for which you are applying, and of course, mention how you heard of the opening. (If you are writing without the knowledge that an opening is available, then define that you are interested in "potential" openings that may currently be available.)
MIDDLE PARAGRAPH: Explain why you are interested in employment with this employer, and/or indicate your reasons for desiring this type of work. If you possess applicable experience, be sure to point out your particular achievements or other qualifications in this environment or type of employment.
MIDDLE PARAGRAPH: Refer the reader to your attached resume which must positively illustrate your training, skills and experience. DO NOT DUPLICATE RESUME INFORMATION IN THE COVER LETTER, rather "highlight" and add to the important points as to how you can make a significant contribution to this new employer.
CLOSING PARAGRAPH: Use an appropriate closing in your endeavor to acquire an "interview". If you know the contact person's name and telephone, take a pro-active strategy and suggest that you will call to request an appointment in the very near future. If you do not know the contact person's name, ending your letter with a question often encourages a reply. (ie: May we meet soon to discuss this matter further?)
(sign your name here!)
Type out your full name